An office move is a business project with trucks attached. Done well, your team logs off on Friday and logs in at the new office on Monday. Here's the timeline that makes that happen.
4 Weeks Before: Plan and Survey
- Fix the moving date — weekends or after-hours minimise downtime.
- Book a free survey with your moving company so the quotation covers real furniture counts, not estimates.
- Assign an internal move coordinator — one decision-maker beats five committees.
- Review the new office layout and decide desk allocations in advance.
2 Weeks Before: Communicate and Declutter
- Tell staff what moves, what doesn't, and what they personally pack.
- Purge dead files and obsolete equipment — don't pay to move things you'll throw away next month.
- Notify your internet provider, landlords (both sides), and building managements about move dates and lift bookings.
- Back up every server and workstation. Twice.
1 Week Before: Label Everything
- Colour-code by department: every crate, cable and chair leg gets a label.
- Photograph IT wiring before disconnection.
- Confirm the final schedule with your moving company in writing — crew size, vehicle, start time.
Move Day
- Keep one staff member per department as floor marshal.
- Valuables, cash and sensitive documents travel with your own people, not the truck.
- Let the crew work — a supervised but unobstructed crew is a fast crew.
First Week at the New Office
- Unpack IT first — people can work surrounded by boxes, but not without screens.
- Report any transit damage immediately, while it's easy to investigate.
- Debrief: note what worked for your next move.
A good office mover doesn't just carry boxes — they protect your Monday morning. Ask any moving company you interview exactly how they'll handle your IT equipment.